General FAQ

What is the Hiroshima University Institutional Repository (HiR)?
HiR is a Hiroshima University's institutional digital repository for disseminating and preserving scholarly works created by Hiroshima University staff and students. HiR offers them a central location for depositing their research or other scholarly work including journal papers, HU publications, conference materials, research papers and doctoral theses. This HiR purposes are to show scholarly outputs of Hiroshima University and to share information and intellectual content produced by Hiroshima University staff and students with academic society, both inside and outside Hiroshima University.
Why do we need the HiR?
Please see Why Deposit.
Who can access works in the HiR?
Everyone, who have an access to the Internet.
Why do we need the HiR when we have electronic journals?
There are many researchers and students who are not be able access to your articles in the world. By depositing your publication in HiR, they will be able to access your publication.
How HiR control the publication quality?
HiR see that collecting and maintenance research publication which produced in Hiroshima University is the most important work. For this reason, HiR is not limiting collection to refereed publication only. However, if the publication has already published in a journal, bibliographic information of the publication (journal title, volume, page, etc) will be displayed so that user can judge quality of the publication.

On Depositing Your Work

Can I deposit my publication in HiR?
Yes, if you are member of Hiroshima University.
What material (publication) I can deposit?
You can deposit electronic files of all kinds of research and scholarly works such as journal articles, conference papers, research papers, books, book chapters, doctoral theses, lecture materials, research data sets unless there is no security issue.
How can I deposit a journal article?
Please see How to Deposit
Can you accept the publisher PDF file?
It depends on the condition, since some publisher and association study are not allowing their publisher PDF file deposited to repository. In this case, you may send us your manuscript file.
Can I deposit my doctoral thesis?
Send an electronic copy and a doctoral thesis agreement by e-mail. If you don't have an electronic copy, send an agreement. Hiroshima University Library will digitalize your thesis from print version. If you were awarded a degree from April, 2013, please see here because different conventions apply.
Can I deposit my master thesis?
Your thesis advisor's signature is required for the master thesis agreement. Send an electronic copy and a master thesis agreement by e-mail. If you don't have an electronic copy, send a print copy and agreement.
Can I deposit movie file of my lecture?
Yes, if it is less than 100MB. In addition, we cannot streaming.
How can I send a large file?
In case of a file larger than 10MB, split it into less than 10MB file. Or you can save it into recording media such as CD-R or DVD and send to Hiroshima University Library Institutional Repository Section by mail.
Can you accept Tex file?
Yes, but we prefer dvi file rather than tex source file.
Can I send a text file and image files separately?
Yes, but it is deposited as original format. please send combined file if you want to deposit as one file.

On Copyright

What about the copyright?
Please see here
Should I get permission from my co-author to deposit our research article in the HiR?
In case the copyright of the article belong to the author, it is necessary to get your co-author permission to deposit the article. Otherwise, if the publisher has the copyright, you don't have to do so under copyright law.
Who will check the copyright condition relating to my work?
Library staff will check the copyright of your work.
Do repositories encourage plagiarism? If so, do you have any plan for plagiarism prevention?
An institutional repository is a plagiarizable resource. However, the high visibility of articles supports the ready detection of plagiarism. It is much easier to detect plagiarism in an open, on-line environment than in a paper-only world.